Compliance

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Coaches

These pages were developed to assist the coaches of Duquesne University in meeting their respective NCAA, Conference and institutional compliance requirements. They also provide useful links to forms and other sites that contain compliance-related information in the areas of recruiting, eligibility and financial aid.

DU's Compliance staff and its coaches are committed to achieving the highest results from student-athletes during competition and in the classroom, while adhering to the guidelines and principles established by the NCAA. If you have any questions, please contact the DU Athletics Compliance Office.

 


 

Recruiting - Recruiting Periods

Contact Period: In-person, off-campus recruiting contacts and evaluations

Evaluation Period: off-campus activities designed to assess the academic qualifications and playing ability of prospective student-athletes (PSAs) No in-person, off-campus recruiting contacts shall be made with PSAs during an evaluation period.

Quiet Period: In-person recruiting contacts only on the institution's campus.

Recruiting Period - Men's Basketball only: In-person, off-campus recruiting contact and evaluations.

Dead Period: period of time when it is not permissible to make in-person recruiting contacts or evaluations on or off the institution's campus. It is also impermissible to permit official or unofficial visits by prospective student-athletes.

 

Recruiting - Contacts/Evaluations

Evaluation: is any off-campus activity designed to assess the academic qualifications or athletics ability of a prospect. This includes any visit to a prospect's educational institution (during which no contact occurs) or the observation of a prospect participating n any practice or competition at any site.

Off-Campus Contacts: Off-campus recruiting contacts shall not be made with an individual before July 1 following the completion of his/her junior year in high school., or the opening day of classes of his/her senior year in high school, whichever is earlier.

Men's Basketball Exception: In men's basketball, off-campus recruiting contacts shall not be made with an individual (or his relatives/legal guardians) before the opening day of his junior year in high school.

  • Contacts that occur during a prospect's junior year other than the April recruiting period may occur only at the prospect's educational institution.
  • During the April recruiting period of a prospect's junior year, contacts may occur at either the prospect's educational institution or residence.

Women's Basketball Exception: in women's basketball, off-campus recruiting contacts shall not be made with an individual (or his relatives or legal guardians) before September 1 at the beginning of her junior year in high school

  • Contacts that occur during a prospect's junior year may occur only at the prospect's educational institution or residence.
Limitations on the Number of Contacts

  • Sports other than Football and Basketball: Limited to seven (7) recruiting opportunities (contacts and evaluations combined) per prospect. During the senior year of high school, no more than three of the seven recruiting opportunities may be off-campus contacts.
  • Football: Limited to six (6) in-person, off-campus recruiting contacts per prospect any site.
  • Men's Basketball: Limited to seven (7) recruiting opportunities (contacts and evaluations combined) per prospect. Cannot exceed more than 130 recruiting-person days during the academic year.
  • Women's Basketball: Limited to seven (7) recruiting opportunities (contacts and evaluations combined) per prospect, however, during the prospect's senior year, limited to no more than three in-person, off-campus contacts. Cannot exceed 112 recruiting person days during the academic year.

 

Recruiting - Telephone Calls

General Rule (All Sports): Telephone calls to a prospect may not be made before September 1 at the beginning of his/her junior year in high school. Thereafter, an institution may make telephone calls to a prospective student-athlete at its discretion.

  • Men's Basketball
    • Telephone calls to an individual (or the individual's relatives or legal guardians) may not be made before June 15 at the conclusion of the individual's sophomore year in high school.
    • If an individual attends an educational institution that uses a nontraditional academic calendar (e.g., Southern Hemisphere), telephone calls to the individual (or his or her relatives or legal guardians) may not be made before the day after the conclusion of the individual's sophomore year in high school.
    • Thereafter, an institution may make telephone calls to a prospective student-athlete at its discretion.
  • Football
    • One telephone call to an individual (or the individual's relatives or legal guardians) may be made from April 15 through May 31 of the individual's junior year in high school.
    • Additional telephone calls to an individual (or the individual's relatives or legal guardians) may not be made before September 1 of the beginning of the individual's senior year in high school.
    • Thereafter, such telephone contact may be made at the institution's discretion
  • Cross Country/Track and Field and Swimming and Diving
    • Telephone calls to an individual (or the individual's relatives or legal guardians) may not be made before July 1 following the completion of his or her junior year in high school or the opening day of classes of his or her senior year.
    • Thereafter, such telephone calls may not be made more than once per week.

 

Recruiting - Recruiting Materials

Sports Other than Men's Basketball: an institution shall not provide recruiting materials, including general correspondence related to athletics, or send electronic transmissions to an individual (or his /her parents or legal guardians) until September 1 at the beginning of his or her junior year in high school.

Men's Basketball: An institution shall not provide recruiting materials, including general correspondence related to athletics, or send electronic transmissions to an individual (or his or her parents or legal guardians) until June 15 at the conclusion of his or her sophomore year in high school.

  • In men's basketball, if an individual attends an educational institution that uses a nontraditional academic calendar (e.g., Southern Hemisphere) an institution shall not provide recruiting materials, including general correspondence related to athletics, or send electronic transmissions to such an individual (or his or her parents or legal guardians) until the day after the conclusion of the individual's sophomore year in high school.

Exceptions (All Sports) The following materials may be provided to a prospective student-athlete at any time:

  1. Educational Material Published by the NCAA;
  2. Nonathletics Institutional Publications;
  3. Questionnaires; and
  4. Camp or Clinic Brochures.

Electronic correspondence may be sent to a prospective student-athlete (or the prospective student- athlete's parents or legal guardians), provided the correspondence is sent directly to the prospective student-athlete (or his or her parents or legal guardians) and is private between only the sender and recipient (e.g., no use of chat rooms, message boards or posts to "walls").

This includes:

  • E-mail
  • Instant Messenger (i.e., gChat, Facebook Chat)
  • Text messages
  • Faxes

 

Recruiting - Official Visits

An Official Visit can be provided to a prospect beginning the opening day of classes of the prospect's senior year in high school and the visit shall not exceed 48 hours.

Requirements for an Official Visit:

  • Registered with NCAA Eligibility Center
  • Prospect Student-Host form Completed/Submitted
  • High School Transcript
  • Test Scores
  • Itinerary

Student Host Tips:

  • Maximum of $40 per day to cover all actual costs of entertaining the student host and the prospect (excluding meals and admission to campus athletic events)
  • An additional $20 may be provided to the student host for each additional prospect the host entertains
  • Complimentary meals (provided the student host is accompanying the prospect)
  • Complimentary admissions to campus athletic events (provided the student host is accompanying the prospect)

Key Points to remember regarding the 48-hour limit:

  • The 48-hour period of the official visit begins at the time the prospective student-athlete arrives on the institution's campus.
  • The prospect's transportation to and from the campus must be without delay for personal reasons or entertainment purposes.
  • If a coach accompanies a prospect on an official visit by automobile, the 48-hour period shall begin when the coach begins transporting the prospect to campus.
  • It is permissible to provide a prospect with airport pick-up or a drive-through meal without the 48-hours beginning, please check with the compliance office before providing these to a prospect.
  • While a coach may make unlimited telephone calls to a prospect during the five days immediately preceding the prospect's official visit, it is not permissible to text a prospect during an official visit. It is only permissible to text a recruit beginning the calendar day after he/she signs and National Letter of Intent (NLI).

 

Recruiting - Unofficial Visits

A prospective student-athlete may visit an institution's campus at his/her own expense an unlimited number of times.

  • Men's Basketball Exception: a prospect may not make an unofficial visit during the month of July, however, a prospect is permitted to make an unofficial visit during July beginning the calendar day after he signs an NLI
  • Women's Basketball Exception: A prospect may not make unofficial visit during the month of July.

During an unofficial visit, an institution may only provide complimentary tickets to a home game.

It is impermissible to provide meals, lodging and/or transportation during an unofficial visit.

 

Recruiting - Camps & Clinics

All camp/clinic advertisements must stipulate that the camp or clinic is open to any and all entrants, limited only by number, age, grade level, and/or gender). Therefore, the following statement must be included in all camp or clinic advertisements:

"In accordance with NCAA guidelines, all Duquesne University Sports Camps and Clinics are open to any and all entrants, limited only by specified number, age, grade level and/or gender of its participants."

Any discount to an institutional camp must meet the five criteria below to be considered as permissible by NCAA standards:

  1. Based on objective criteria
  2. Unrelated to athletics ability
  3. Published/Advertised
  4. Available on an equal basis to wall who qualify
  5. Are similar in nature and scope to the following examples:
    • Registration prior to a specific date
    • Online registration
    • Attendance at multiple sessions
    • Group Discounts

Examples of Permissible Discounts:

  1. Children of DU Employees
  2. Children of University of Pitt Employees
  3. Children of DU Alumni
  4. Children of Veterans, Civil Service Workers (i.e., firefighters, police)
  5. Residents of Allegheny Country
  6. Groups of 4 or more individuals/friends

Examples of Impermissible Discounts

  1. Specific High School discounts (if there is an athletic purpose
  2. Residents from a specific region (if a recruiting advantage can be realized)
  3. Inconsistent pro-rated discounts
  4. Any discount that is not publicized/advertised consistently

 

Recruiting - Recruiting Services

All recruiting services, whether free or require a paid subscription, have to be certified as permissible recruiting services through the Compliance Office.

In sports other than Basketball and Football, an institution may subscribe to a recruiting or scouting service involving prospective student-athletes, provided:

  • The service is made available to all institutions desiring to subscribe; and
  • At the same fee rate for all subscribers.

In addition, an institution is permitted to subscribe to a service that provides scholastic and/or nonscholastic video. The institution may not contract with a service in advance to have a particular contest recorded or provided.

In Basketball and Football, an institution may subscribe to a recruiting or scouting service involving prospective student-athletes, provided the institution does not purchase more than one annual subscription to a particular service and the service:

  • Is made available to all institutions desiring to subscribe and at the same fee rate for all subscribers;
  • Publicly identifies all applicable rates;
  • Disseminates information (e.g. reports, profiles) about prospective student-athletes at least four times per calendar year;
  • Publicly identifies the geographical scope of the service (e.g., local, regional, national) and reflects broad-based coverage of the geographical area in the information it disseminates;
  • Provides individual analysis beyond demographic information or rankings for each prospective student-athlete in the information it disseminates; and
  • Provides access to sample or previews of the information it disseminates before purchase of a subscription.

*As per new legislation, effective immediately the restriction on subscribing to a service that includes access to nonscholastic video has been eliminated.

Video-Only Services. An institution is permitted to use or subscribe to a video service that only provides video of prospective student-athletes and does not provide information about or analysis of prospective student-athletes. Use of a subscription to such a service is subject to the provisions above, except for subsections (c) and (e).

**Please contact the Compliance Office if you are interested in obtaining a subscription with any recruiting service.**

 


 

Eligibility - Qualifier vs. NonQualifier

Division I Qualifier

Being a qualifier enables a student-athlete to:

  • Practice or compete for your college or university during his/her first year of college;
  • Receive an athletics scholarship during his/her first year of college; and
  • Play four seasons in their sport if they maintain their academic eligibility from year-to-year.

Division I Nonqualifier

As a nonqualifier, a student-athlete is not be able to:

  • Practice or compete for your college or university during his/her first year of college; or
  • Receive an athletics scholarship during his/her first year of college, although they may receive need-based financial aid.

The student-athlete may be able to play only three seasons in their sport if they maintain their eligibility from year-to-year. To earn a fourth season, you must complete at least 80 percent of your degree requirements before beginning their fifth year of college.

Students Enrolling on or after August 1, 2016:

The Initial-Eligibility Standards are changing, here is a list of key terms to know:

  • Full Qualifier: May receive athletics aid (scholarship), practice and compete in the first year of enrollment at the Division I college or university.
  • Academic Redshirt: May receive athletics aid (scholarship) in the first year of enrollment and may practice in the first regular academic term (semester or quarter) but may not compete in the first year of enrollment. After the first term is complete, the student-athlete must be academically successful at his/her college or university to continue to practice for the rest of the year.
  • Nonqualifier: Cannot receive athletics aid (scholarship), cannot practice and cannot compete in the first year of enrollment.

 

Eligibility - Walk-On Procedures

Any new student-athlete not currently listed on your roster, must complete the New Student-Athlete/Walk-On Process.

Once the new student-athlete has obtained the New Student-Athlete Folder, he/she will have to follow these steps:

1. Obtain signature from Head or Assistant Coach, granting permission for new student-athlete to join the team

2. Submit the following information to Melissa Ebig, Director of Sports Medicine:

  1. Concussion Management Agreement
  2. ImPACT Testing
  3. Sickle Cell Trait Testing Verification & Documented Results
  4. Medical Exam/Physical
  5. Proof of Health/Medical Insurance Coverage

3. Meet with Compliance Staff to complete the required NCAA forms, and obtain the red "temporary walk-on practice clearance" card.

 

Eligibility - Freshman Requirements

Test Scores

  • Division I uses a sliding scale to match test scores and core grade-point averages (GPA).
  • The SAT score used for NCAA purposes includes only the critical reading and math sections. The writing section of the SAT is not used.
  • The ACT score used for NCAA purposes is a sum of the following four sections: English, mathematics, reading and science.

Grade-Point Average

  • For student-athletes enrolling full time on or after August 1, 2016, they will have to use the new sliding scale which was established by the NCAA Eligibility Center.
  • Division I GPA required to be eligible for competition on or after August 1, 2016, is 2.300.
  • Remember, the NCAA GPA is calculated using NCAA core courses only.

Core Courses

NCAA Division I requires 16 core courses:
4 years of English.
3 years of mathematics (Algebra I or higher).
4 years of natural/physical science (1 year of lab if offered by high school).
1 year of additional English, mathematics or natural/physical science.
2 years of social science.
4 years of additional courses (from any area above, foreign language or comparative religion/philosophy).

 

Eligibility - PTD Requirements

24 Credit Rule (Freshman Only)

  • Must earn a minimum of 24 credit hours before the third semester; applies to freshman only.

18 Credit Rule

  • Must earn a minimum of 18 credits combined in the Fall and Spring semester every year, including first year.

Six Credit Rule

  • Must pass a minimum of six credit hours in previous term in order to be eligible for upcoming term. This requirement must be met each term.

Nine Credit Rule (Football only)

  • Must earn a minimum of 9 credits every Fall semester; applies to Football only

Cumulative Grade Point Average

  • Prior to third and fourth semesters (i.e., 2nd year): 1.80
  • Prior to fifth and sixth semesters (i.e., 3rd year): 1.90
  • Prior to seventh and eighth semesters (i.e., 4th year): 2.00
  • Prior to ninth and tenth semesters (i.e. 5th year): 2.00

Please note, in order to count up the number of terms, it is required to take into account all semesters of attendance at any and all collegiate institutions. *These GPA requirements must be met each term (e.g., prior to the spring semester).

Please note, that the GPA required for NCAA Eligibility may not be the same as those required by each individual degree program. Every student-athlete should check with the academic advisor in their school or college as GPA's below 2.0 may result in sanctions such as academic probation or suspension.

Percent Degree Requirements

  • Prior to fifth semester (i.e., 3rd year): 40%
  • Prior to seventh semester (i.e., 4th year): 60%
  • Prior to ninth semester (i.e., 5th year): 80%

Please note, in order to count up the number of terms, it is required to take into account all semesters of attendance at any and all collegiate institutions. All credits that count toward a specific degree may be used to satisfy the percentage, including all credits taken in during summer, all external studies courses, and transfer courses.

 

Eligibility - Outside Competition

In sports other than Basketball, a student-athlete may compete outside of the institution's declared playing and practice season as a member of an outside team in any noncollegiate, amateur competition during any official vacation period published in the institution's catalog.

In soccer and volleyball a student-athlete may compete outside of the institution's declared playing and practice season as a member of an outside team in any noncollegiate, amateur competition, provided:

  1. Such participation occurs not earlier than May 1;
  2. The number of student-athletes from any one institution does not exceed the applicable limits listed in the chart below
  3. The competition is approved by the institution's director of athletics;
  4. No class time is missed for practice activities or for competition; and
  5. In volleyball, all practice and competition is confined to doubles tournaments in outdoor volleyball, either on sand or grass.

In Basketball, A student-athlete may compete during the period between June 15 and August 31 or the institution's opening day of classes, whichever comes earlier, on a team in a certified league, provided:

  1. The student-athlete has received written permission from the institution's athletics director (or the director's official representative) prior to participation in the league.

The number of student-athletes from any one institution shall not exceed the applicable limits listed below:

Basketball2Soccer5
Cross Country2Swimming5
Football5Tennis2
Lacrosse5Track and Field7
Rowing4Volleyball2

 


 

Financial Aid - Counters and Equivalencies

Head Count Sports
Men's Basketball13Women's Basketball15
  Women's Volleyball12

Head Count Sports
# of Initial CountersEquivalencyTotal Number of Counters
306385

Head Count Sports
Men's Cross Country/Track and Field12.6Women's Cross Country/Track and Field18
Men's Soccer9.9Women's Lacrosse12
Men's Tennis4.5Women's Rowing20
  Women's Soccer14
  Women's Swimming14

 


 

Awards & Benefits - Extra Benefits

As defined by the NCAA an "extra benefit" is any special arrangement by an institutional employee or a representative of the institution's athletics interests (i.e., "booster") to provide a student-athlete or the student-athlete's relative(s) or friend(s) a benefit not expressly authorized by legislation.

Basically, a student-athlete cannot accept benefits from individuals with whom they are not naturally or legally dependent. The acceptance of an extra benefit is a violation of NCAA regulations and will jeopardize a student-athlete's eligibility.

"Preferential treatment" coincides with an extra benefit arrangement. The NCAA defines it as preferential treatment, benefits or services because of the individual's athletics reputation, skill, or pay-back potential as a professional athlete, unless such treatment, benefits and services are specifically permitted under NCAA legislation.

The following are some examples of prohibited special arrangements and extra benefits to a prospective or enrolled student-athlete:

  • Receiving cash or loans
  • Signing or co-signing a note with an outside agency to arrange a loan
  • Guarantee of a bond
  • Receiving gifts of any kind
  • Use of an automobile or providing transportation for any reason
  • Purchase of meals at restaurant
  • Rent free or reduced room and/or board costs for any period of time
  • Use of free summer storage space
  • Free or reduced cost on merchandise (i.e., shoes, clothing, CD's)
  • Receiving special discounts or payment arrangement on services (i.e., laundry, dry cleaning) and purchases (i.e., airline tickets)
  • Free or reduced cost on tickets to any kind of entertainment (i.e., concert, ball game, movies)
  • Use of telephone or credit card for personal calls at reduced or no cost
  • Employing relatives or friends of a student-athlete

 

Awards & Benefits - Comp Tickets

For Prospective Student-Athletes:

  • A maximum of three complimentary admissions to a home athletics event
  • Such complimentary admissions are for the exclusive use of the prospective student-athlete and those persons accompanying the prospective student-athlete on the visit
  • All Tickets must be issued only through a pass list on an individual-game basis.
  • Such admissions may provide seating only in the general seating area, special seating box(es) or bench area is specifically prohibited.
  • You may not provide complimentary admissions to a postseason conference tournament. The prospective student-athlete may purchase tickets only in the same manner as any other member of the general public.
  • The provision of complimentary or reduced-cost admissions to prospective student-athlete for an NCAA championship (all rounds) or other postseason contests (e.g., WNIT Championship) constitutes excessive entertainment and is prohibited.

For High/Prep School or Two-Year College Coaches:

  • Entertainment shall be limited to providing a maximum of two complimentary admissions (issued only through a pass list) to home intercollegiate athletics events
  • Such entertainment shall not include food and refreshments, room expenses, or the cost of transportation to and from the campus or the athletics event.
  • It is not permissible to provide complimentary admissions to any postseason competition (e.g., NCAA championship, conference tournament, bowl game). An institutional coaching staff member is expressly prohibited from spending funds to entertain the prospective student-athlete's coach on or off the member institution's campus.

 

Awards & Benefits - Team Entertainment

An institution, conference, or the NCAA may provide reasonable entertainment to student-athletes in conjunction with practice or competition.

 

Awards & Benefits - Occasional Meals

It is permissible for a student-athlete or the entire team in a sport to receive an occasional meal in the locale of the institution on infrequent and special occasions from an institutional staff member.

A student-athlete or the entire team can also receive an occasional meal from a booster on infrequent and special occasions, under the following conditions:

  • The meal may only be provided in the booster's home, on-campus, or at a facility that is regularly used for home competition and may be catered; and
  • A booster may provide reasonable local transportation to student-athlete to attend the meal function only if the meal function is at the booster's home

 


 

Playing Season - Voluntary Workouts

In order for any athletically related activity to be considered "voluntary," all of the following conditions must be met:

  1. The student-athlete must not be required to report back to a coach or other athletics department staff member (e.g., strength coach, trainer, manager) any information related to the activity;
  2. The activity must be initiated and requested solely by the student-athlete;
  3. The student-athlete's attendance and participation in the activity (or lack thereof) may not be recorded for the purposes of reporting such information to coaching staff members or other student-athletes; and
  4. The student-athlete may not be subjected to penalty if he or she elects not to participate in the activity.

 

Playing Season - In-Season vs Out-of-Season

In-Season Sports:

  • No more than 20 hours per week
  • Can't exceed more than 4 hours per day
  • Required to have one day off per week
  • Travel day can count as day off, provided no countable activities occur

Out-of-Season Sports:

  • No more than 8 hours per week
  • No more than 2 hours spent on skill instruction (film review for Football)
  • Required to have two days off per week
  • No countable activities the week prior to final exams
  • No countable activities during university vacation period

Please note: Sports other than Football and Basketball, you will define two playing season segments (championship and non-championship). Those two time frames, are when you are considered in-season. Any time outside of those two defined periods, your sport will be considered out-of-season.

 

Playing Season - Skill Instruction vs Conditioning

Listed below are some examples of skill instruction and conditioning activities:

Skill InstructionConditioning
  • Includes offensive or defensive alignments are set up
  • Includes equipment related to the sport (i.e., soccer ball, volleyball, lacrosse sticks)Film Review
  • Weight Training
  • Agility Testing
  • Ergometers
  • Running/Sprints
  • Plyometric Drills
  • Resistance Sprints

Please note: Conditioning activities outside of a playing season, may not include contact-related drills or activities. Examples of impermissible conditioning activities include:

  • Wrestling
  • Mixed-Martial Arts
  • Martial Arts
  • Boxing
  • Blocking drills
  • OFFICIAL STORE

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